P-507-694-1630, x3
F-507-694-1850
lincolnswcd.net
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Minutes of the Lincoln Soil and Water Conservation
District, Regular Meeting, USDA Building, Ivanhoe, MN, September 18, 2008.
Meeting called to order by the Chairman, Daniel
Christianson, at 7:17 a.m.
Members Present: District
Staff Present: NRCS
Staff Present:
Daniel Christianson, Chair Pauline VanOverbeke, District Manager Dennis Johnson, DC, @ 8:46 am
Glen Sorensen, Vice Chair Terry Dybsetter, Education Coord. Randy Sheik, Cons.Tech @ 7:56 am
Joe Weber, Treasurer Ron Madsen, Engineering Tech. Nathan Blankers, Soil Con.@
7:56 am
Conrad Schardin, Secretary Dale Sterzinger, Cons. Tech @ 7:45 am
John Boulton, PR&I Randy Kraus, Farm Bill Assistant
AGENDA: An updated agenda was distributed.
MINUTES: The minutes from the August 13, 2008 meeting, were
approved as mailed.
TREASURER’S REPORT: Motion by Schardin,
seconded by Weber to approve the Treasurer’s Report for August, 2008. Affirmative:
Christianson, Sorensen, Weber, Schardin, Boulton. Opposed: None. Motion Carried.
BILLS: Motion by Sorensen, seconded by Boulton to approve
the payment of the bills for $19,382.61 (see attachment). Affirmative:
Christianson, Sorensen, Weber, Schardin, Boulton. Opposed: None. Motion Carried.
BILL-AREA II SMALL DAM REPAIR PROJECT: Motion by Boulton, seconded
by Schardin to approve the payment of $1,194.94 of the remaining USFWS dollars
to Area II for the small dam repair project located in Section 18 of
Hansonville Township. Affirmative:
Christianson, Sorensen, Weber, Schardin, Boulton. Opposed: None. Motion Carried.
STATE COST-SHARE PAYMENT: Motion by Boulton, seconded
by Weber to approve the State Cost-Share payment for Paul Otto, FY08-02 for
$2,220 for a tree project. Affirmative:
Christianson, Sorensen, Weber, Schardin, Boulton. Opposed: None. Motion Carried.
STATE COST-SHARE CONTRACT CANCELLATION: Motion by Sorensen,
seconded by Boulton to cancel the State Cost-Share Contract for Tom Barber,
FY08-04 for WSCB in the amount of $4,500.00 due to other funding for the
project. Affirmative: Christianson,
Sorensen, Weber, Schardin, Boulton.
Opposed: None. Motion Carried.
STATE COST-SHARE APPROVALS: Motion by Weber, seconded
by Boulton to approve the State Cost-Share Contract as follows: Affirmative:
Christianson, Sorensen, Weber, Schardin, Boulton. Opposed: None. Motion Carried.
Name Contract
# Practice C-S Amount Technician/Project
·
Dwight Buller FY08-07 WSCB $4,500.00 Madsen
·
Kevin Staab FY09-02 WSCB $5,500.00 Madsen
TRANSFER OF FUNDS: Motion by Boulton, seconded by Schardin to
approve the transfer of $52,000 from the Checking Account to the Money Market
Savings Account. Affirmative:
Christianson, Sorensen, Weber, Schardin, Boulton. Opposed: None. Motion Carried.
FY2009 BWSR FARM BILL ASSISTANT GRANT AGREEMENT: Motion by Sorensen,
seconded by Boulton to approve and sign the FY09 BWSR Farm Bill Assistant Grant
Agreement for $40,500.00, with match coming from Pheasants Forever of $1,000
and from the District $3,500. This grant
agreement runs from July 1, 2008 to June 30, 2010. Affirmative: Christianson, Sorensen, Weber,
Schardin, Boulton. Opposed: None. Motion Carried.
Sterzinger present at this time.
ACTUAL AND BUDGETED INCOME AND EXPENDITURE
STATEMENT:
VanOverbeke handed out the monthly and yearly actual and budgeted income and
expenditure statement for August, 2008.
CONTRIBUTION AGREEMENT-STATUS REVIEWS: Motion by Weber, seconded
by Boulton to approve and sign the Contribution Agreement with NRCS for Status
Reviews for $742.50. Affirmative:
Christianson, Sorensen, Weber, Schardin, Boulton. Opposed: None. Motion Carried.
MASWCD 2008 RESOLUTION PACKET: The 2008 Resolution Packet
was passed out and the Ballot signed by the supervisors. The resolutions are due back in the office by
the next meeting.
Sheik and Blankers present at this time.
REPORTS:
DISTRICT MANAGER’S REPORT: Pauline VanOverbeke, District Manager’s report follows:
· Auditor Richard Holmberg was
here to do the 2007 audit on September 4th. Auditors’ changes were addressed with some
items already being incorporated and others to take place with year-end
reporting. Changes include:
o
Segregation of duties when handling the finances of the district
including writing of receipts; deposits; entering into accounting system. Verifying receipts with deposits.
o
Segregation of duties when paying bills: make checks out; someone else
to initial check sub attached to the bill.
o
Prepare a claim form for district employees being reimbursed for
expenses and mileage, etc.; each employee will then sign their claim form for
reimbursement.
o
Zero out sales tax at year-end to Misc. Revenue.
o
Record matting as an Inventory at year-end; debit Inventory and Credit
the Expense Account. Reverse when we
actually use the matting. Do not treat
this as a prepaid item; because it is an asset for resale.
o
Write off old tree bill; accounts receivable; more than a couple of
years old.
· Shirts; have a call into
Gene’s Sporting Goods for prices; samples.
· Health Insurance increase is
2% for 2009.
· FY06 and FY07 closeout
documents from David Sill; passed around for review.
· Credit Cards; must have one
credit card per employee. No action at
this time.
· Training: Intermediate Excel
Nov. 7th; and Ideas for Presentations-Oct. 21st. Motion by Boulton, seconded by Sorensen to
allow VanOverbeke to attend these training events. Affirmative: Christianson, Sorensen, Weber,
Schardin, Boulton. Opposed: None. Motion Carried.
· Upcoming training/meetings:
MN Water Resources Conference through the Water Plan-Oct. 27-28; Environmental
Fair-Sept. 23; LqP Evaluation tour-Sept. 30.
EDUCATION COORDINATOR’S REPORT: Terry Dybsetter, Education
Coordinator, report follows:
· Education: Environmental
Fair Donations from Lyon-Lincoln Electric of $250 and VFW-Busing; Will be
presenting Web of Life both days at Environmental Fair; Women’s Day Program was
Wednesday; Fall Library Program; Education Newsletter-will be preparing and
send out.
ENGINEERING TECHNICIAN’S REPORT: Ron Madsen, Engineering
Technician, report follows:
· Red Dodge is dead. Advertise for sealed bids for Oct. 15th
board meeting; Sterzinger will handle.
· Working on surveys; field
work; construction.
Johnson present at this time.
CONSERVATION TECHNICIAN’S REPORT: Dale Sterzinger,
Conservation Technician, report follows:
· Accounts Receivable of
$8,622.86 of which $338.84 is on an old accounts receivable; will send bill one
more time on the old account.
· Trees: Finishing cost-share
for tree plantings. Review farmstead
plans; one big wildlife tree planting of 19,000 trees; new tree supplier-Tom
Olson from
· WCA: working on the
following:
o
Exemption w/landowner.
o
Violation; need to write a restoration order on this violation.
o
Reviewing 1026’s.
o
Attending the Wetland Hydrology Training; best training ever.
o
DNR/WCA Permits; no-loss determination.
o
Road project; road approach; County Road 7 project.
· Lake Shaokatan Sportsmen
Club has $13,000 they would like to transfer to the district for Lake Shaokatan
Watershed rock inlets/projects. We would
need to set up a special account for the
· Christensen dam project; working
w/Area II; will be done next spring.
FARM BILL ASSISTANT’S REPORT: Randy Kraus, Farm Bill Assistant, report follows:
· CRP Conservation Plans; CRP
new rates coming out.
DISTRICT CONSERVATIONIST’S REPORT: Dennis Johnson, District Conservationist, report follows:
· 1026 issues/most in corn and
beans; on hold until crops come off.
· WRP/RIM; put in 3
applications; 2 were accepted.
· End of Fiscal Year.
COMPUTER’S: Motion by Schardin, seconded by Sorensen, to purchase a computer for Dybsetter and Kraus through SW/WC along with a printer and programs for the computers. Affirmative: Christianson, Sorensen, Weber, Schardin, Boulton. Opposed: None. Motion Carried.
The next meeting of the Lincoln SWCD will be on Wednesday, October 15, 2008, at 7:00 a.m.
The meeting declared adjourned by
the Chairman, Christianson, at 9:51 a.m.
APPROVED:
______________________________
__________________________________
DATE SIGNATURE