P-507-694-1630, x3
F-507-694-1850
lincolnswcd.net
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Minutes of the Lincoln Soil and Water Conservation
District, Regular Meeting, USDA Building, Ivanhoe, MN, December 17, 2008.
Meeting called to order by the Chairman, Daniel
Christianson, at 2:10 p.m.
Members Present: District
Staff Present: NRCS
Staff:
Daniel Christianson, Chair Pauline VanOverbeke, Dist. Manager Dennis Johnson, District Cons.
Glen Sorensen, Vice Chair Terry Dybsetter, Education Coord. Randy Sheik, Soil Con. Tech.
Conrad Schardin, Secretary Ron Madsen, Engineering Tech. Nathan Blankers, Soil Con.
Joe Weber, Treasurer Dale Sterzinger, Cons. Tech.
John Boulton, PR&I Randy Kraus, Farm Bill Assist.
AGENDA: An updated agenda was distributed.
MINUTES: The minutes from the November 19, 2008 meeting, were
approved as mailed.
TREASURER’S REPORT: Motion by Sorensen,
seconded by Weber to approve the Treasurer’s Report for November, 2008. Affirmative:
Christianson, Sorensen, Schardin, Weber and Boulton. Opposed: None. Motion Carried.
BILLS: Motion by Weber, seconded by Schardin to approve
the payment of the bills for $32,700.77 (see attachment) and to approve the staff
to sign year-end checks/bills. Affirmative:
Christianson, Sorensen, Schardin, Weber and Boulton. Opposed: None. Motion Carried.
WORKING LANDS INITIATIVE BILLS: Motion by Boulton, seconded
by Sorensen to approve the WLI Payments as follows. Affirmative: Christianson, Sorensen,
Schardin, Weber and Boulton. Opposed:
None. Motion Carried.
·
Circle S Properties LLC FY08-03 $32,472.00 Incentive Payment
·
Hanson Brothers FY08-04 $25,582.86 Incentive Payment
·
James Kraus FY08-02 $ 5,451.52 Incentive
Payment
·
Randy Kraus FY08-02 $ 5,451.52 Incentive
Payment
·
Jean Ray Project
Exp. $ 2,649.40 Seeding
·
Gill Sook Project
Exp. $ 3,236.95 Restoration
Totals $74,844.25
STATE COST-SHARE PAYMENT: Motion by Sorensen,
seconded by Weber to approve the State Cost-Share payment for Contract #FY08-03
for Fehl Farms for a WSCB Project, C-S amount of $4,000.00. Madsen was the Technician for the project. Affirmative:
Christianson, Sorensen, Schardin, Weber and Boulton. Opposed: None. Motion Carried.
TRANSFER OF FUNDS: Motion by Sorensen, seconded by Schardin to
approve the transfer of $8,000 from the Money Market Savings Account to the
Checking Account and to approve the staff to make an additional transfer to
cover year-end bills if needed. Affirmative:
Christianson, Sorensen, Schardin, Weber and Boulton. Opposed: None. Motion Carried.
C.D. RENEWALS: Motion by Schardin, seconded by Boulton to
renew the following C.D.’s for another 7 Months: CD#857190 for Purchases in the
amount of $9,969.30; and CD#857968 for Compensated Absences in the amount of
$11,293.29. Affirmative: Christianson,
Sorensen, Schardin, Weber and Boulton.
Opposed: None. Motion Carried.
ACTUAL AND BUDGETED INCOME AND EXPENDITURE
STATEMENT:
VanOverbeke handed out the monthly and yearly actual and budgeted income and
expenditure statement for November, 2008.
TRANSFER $1,800 FROM DISTRICT DOLLARS (FUNDS) TO THE
DISTRICT COST-SHARE (STATE COST-SHARE) FY2008 SHORTAGE: Motion by Boulton, seconded
by Sorensen to transfer $1,800 from the District Funds to the District C-S for
FY08 State C-S Funds/Shortage.
Affirmative: Christianson, Sorensen, Schardin, Weber and Boulton. Opposed: None. Motion Carried.
STATE COST-SHARE APPROVALS: Motion by Schardin,
seconded by Boulton to approve the following State Cost-Share Contracts: Holly Barber, FY08-08 for $1,458 and John
Drietz, FY08-09 for $2,324; both are tree practices and Sterzinger is the
Technician for both projects/contracts. Affirmative: Christianson, Sorensen, Schardin,
Weber and Boulton. Opposed: None. Motion Carried.
RECOMMEND COST-SHARE CONTRACT TO RCRCA FOR APPROVAL: Motion by Weber, seconded
by Schardin to recommend to the RCRCA the Cost-Share Contract for John Nibbe
for WSCB’s for approval by the RCRCA Board and to authorize Sorensen to sign
the contract on behalf of the SWCD.
Affirmative: Christianson, Sorensen, Schardin, Weber and Boulton. Opposed: None. Motion Carried.
STEP-INCREASES AND COST-OF-LIVING INCREASES: Motion by Boulton, seconded
by Weber to approve the regular 3% Step-Increases for Madsen and Kraus and to approve
a 3% Cost-of-Living increase to all employees.
Affirmative: Christianson, Sorensen, Schardin,
Weber and Boulton. Opposed: None. Motion Carried.
SUPERVISOR COMPENSATION RATE INCREASE: Motion by Boulton, seconded
by Sorensen to raise the Supervisor Compensation to $75.00 per meeting. Discussion.
Affirmative: Sorensen, Schardin, and Boulton. Opposed: Weber and Christianson. Motion Carried.
MILEAGE RATE CHANGE: VanOverbeke explained that
the mileage rate has been changed from $.585 per mile to $.55 per mile starting
January 1, 2009, per the policy of the board to change whenever the IRS rate
changes per guideline.
FLEXIBLE SPENDING ACCOUNT: Motion by Boulton, seconded
by Sorensen, to leave the Flex Checking Account Balance at $5,000 and to raise
the employee contribution to $3,000; contribution year being January 1, 2009 to
December 31, 2009; and to have AFLAC administer the Flexible Spending
Account. Affirmative: Christianson, Sorensen,
Schardin, Weber, and Boulton. Opposed:
None. Motion Carried.
MASWCD COMMITTEES: The MASWCD Committees request form was
distributed to the Supervisors.
LINCOLN-LYON SWCD/WLI2009-#2 STATE OF
OTHER ITEMS OF BUISNESS/HANDOUTS: VanOverbeke passed around MCIT
Outstanding Loss Ration Excellence Certificate; and handed out copies of the
BWSR Board Conservationist Areas and WCA Areas; and the MASWCD Lessard Outdoor
Heritage Council Members.
JANUARY, 2009 REGULAR BOARD MEETING DATE: The January Regular Board
Meeting has been changed to January 28, 2009, due to the RC&D meeting on
January 21, 2009. Brain storming meeting
to follow on the Clean Water, Land and Legacy dollars.
REPORTS:
· Finalize the budget on
Thursday and working through the labor contract.
· Audit for 2007 will begin in
January.
· Two new
DISTRICT
MANAGER’S REPORT: Pauline
VanOverbeke, District Manager’s report follows:
· Internet/2-year contract
with Frontier.
· SWCD Year-End Reporting:
Compliance requirements will consist of submitting annual financial statements,
submitting an annual report via eLINK, having an up-to-date comprehensive plan
or a current resolution adopting an unexpired county local water plan;
submitting an annual work plan along with the information provided in the 2008
SWCD Guidebook.
· Audit update; deadline for
submission of 2007 audits is December 31, 2008.
BWSR will not penalize the SWCD if the delay is caused by the State
Auditor. Our audit is complete and per
Holmberg has been sent to the State Auditor and to BWSR.
· WLI Update; 1099’s will need
to be completed on all WLI Incentive payments.
· Will be working on W-2’s;
W-3’s, Financial reports, annual plan, etc.
· Brain storming meeting to
discuss clean water, land and legacy dollars and how the SWCD could spend money
on projects if they had the money to do so.
Have discussed this with the staff.
Will meet after the January 28th board meeting and then will
need to meet with the surrounding districts to discuss projects on a watershed
basis.
· Handed out the Clean Water
Councils recommendations for the Constitutional Amendment Dollars.
· LincPass for District
employees will be from January 19-30, 2009 in
· LCCMR News release and
allocation recommendations handed out.
· Thank-you from Steve
Sunderland for a good job done at the State Convention.
· Thank-you from John Jaschke
for VanOverbeke participating in the eLINK 4Web testing phase.
· MCIT Divident is $2,328.
· Will need to pay Sales and
Use Tax before the year-end.
· PERA 1-1-09 Employer
increase from 6.5% to 6.75%.
· Upcoming meetings: RC&D
on January 21, 2009.
EDUCATION COORDINATOR’S REPORT: Terry Dybsetter, Education
Coordinator, reported that she has an education presentation and has been
working on computer and printer setup.
ENGINEERING TECHNICIAN’S REPORT: Ron Madsen, Engineering
Technician, report follows:
· Wrapping up contracts. Would recommend that Bill Moldestad seek an
amendment to the Darrell Thomsen C-S contract through RCRCA due to problems
with the original outlet location/condition.
· 10-foot Haybuster NTD
through the DNR Program has become available for us. They will take the Truax back. Motion by Boulton, seconded by Schardin to
accept the 10’ Haybuster NTD and release the Truax NTD. Affirmative: Christianson, Sorensen,
Schardin, Weber and Boulton. Opposed:
None. Motion Carried.
·
· Sterzinger reported that he
checked into the purchase of other drills.
Results: Great Plans 10’ Drill-$27,680 and a Truax 12’ Drill-$23,568.
CONSERVATION TECHNICIAN’S REPORT: Dale Sterzinger,
Conservation Technician, report follows:
· Accounts Receivable (2008) of
$133.93.
· Trees: Riparian
buffer-19,000 trees; 3-living snow fence projects.
· WCA: Developed a form for
WCA for use starting January 1, 2009; Kane Radel will be on the WCA Technical
Panel; Finished tile requests.
· Shaokatan Sportsmen Club
Dollars (approx. $30,000) will be used for projects around
FARM BILL ASSISTANT’S REPORT: Randy Kraus, Farm Bill Assistant reported on the WLI Payments.
DISTRICT CONSERVATIONIST’S REPORT: Dennis Johnson, District Conservationist, report follows:
· EQIP signup early winter;
file the projects.
· Audit for every NRCS
office-86 contracts audited in
· Signature on contracts.
The next meeting of the Lincoln SWCD will be on Wednesday, January 28, 2009 at 10:00 a.m. with a brain storming meeting to follow on the Constitutional Amendment (3/8 of 1% tax)
The meeting declared adjourned by
the Chairman, Christianson, at 3:20 p.m.
APPROVED:
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DATE SIGNATURE