Minutes of the Lincoln Soil and Water Conservation
District, Regular Meeting, USDA Building, Ivanhoe, MN, March 19, 2008.
Meeting called to order by the Chairman, Daniel
Christianson, at 10:04 a.m.
Members Present: Daniel Christianson, Chairman
Glen
Sorensen, Vice Chairman
Joe
Weber, Treasurer @ 10:50 a.m.
Conrad
Schardin, Secretary
John
Boulton, PR&I
Others Present: Pauline VanOverbeke, District Manager
Terry Dybsetter, Education
Coordinator
Ron Madsen, Engineering
Technician
Dale Sterzinger,
Conservation Technician
Randy Kraus, Farm Bill
Assistant
MINUTES: The minutes from the February 20, 2008 meeting,
were approved as mailed.
TREASURER’S REPORT: Motion by Schardin,
seconded by Boulton to approve the Treasurer’s Report for February, 2008.
Affirmative:
Christianson, Sorensen, Schardin, and Boulton.
Opposed: None
Motion
Carried.
BILLS: Motion by Sorensen, seconded by Boulton to approve
the payment of the bills for $135651.59 (see attachments).
Affirmative:
Christianson, Sorensen, Schardin, and Boulton.
Opposed: None
Motion
Carried.
TRANSFER OF FUNDS: Motion by Boulton, seconded by Weber to
approve the transfer of $17,000 from the Money Market Savings Account to the
checking account for payroll; and $116,000 from Money Market Savings to the
Checking Account.
Affirmative:
Christianson, Sorensen, Schardin, and Boulton.
Opposed: None
Motion
Carried.
FY08 NATIVE BUFFER COST-SHARE GRANT AGREEMENT: Motion by Boulton, seconded
by Sorensen to approve the FY08 Native Buffer Cost-Share Grant Agreement with
BWSR and to have the staff come up with a strategy on how the District is going
to handle the program for discussion at the next board meeting.
Affirmative:
Christianson, Sorensen, Schardin, and Boulton.
Opposed: None
Motion
Carried.
ACTUAL AND BUDGETED INCOME AND EXPENDITURE
STATEMENT:
VanOverbeke handed out the monthly and yearly actual and budgeted income and
expenditure statement for February, 2008.
FIRST SECURITY BANK-MMS-PLEDGE SECURITIES DESIGNEE: At the last meeting
VanOverbeke was designated to accept and sign the bank pledges for securities
when needed by the First Security Bank of Hendricks. Motion by Boulton, seconded by Schardin to
designate both VanOverbeke, District Manager, and Christianson, Chairman, to
accept and sign the bank pledges for securities when needed by the First
Security Bank of Hendricks.
Affirmative:
Christianson, Sorensen, Schardin, and Boulton.
Opposed: None
Motion
Carried.
WCA APPROVAL: Motion by Schardin, seconded by Sorensen to approve
Dale Sterzinger as the WCA Administrator to make decisions on exemptions,
no-loss, replacement plans, banking plans, wetland boundary and type
determinations.
Affirmative:
Christianson, Sorensen, Schardin, and Boulton.
Opposed: None
Motion
Carried.
WCA TECHNICAL PANEL: Motion by Schardin,
seconded by Sorensen to appoint Dennis Johnson on the WCA Technical Panel.
Affirmative:
Christianson, Sorensen, Schardin, and Boulton.
Opposed: None
Motion
Carried.
SWCD BOARD ELECTION PROCESS: Discuss on changes in
supervisor nomination district boundaries.
Motion by Boulton, seconded by Sorensen, to approve of the SWCD Board
Election process to remain on a county-wide basis leaving the nomination
district boundaries as they are currently.
It was decided by the Board not to publish the process or put the option
up to the voters of the county.
Affirmative:
Christianson, Sorensen, Schardin, and Boulton.
Opposed: None
Motion
Carried.
REPORTS:
EDUCATION COORDINATOR’S REPORT: Terry Dybsetter, Education
Coordinator, reported on the following: Environmental Fair donations; Soil
Stewardship materials sent out; Teacher Contacts; Poster Contest presentations
and poster to be judged at next meeting; 4th Grade Field Day.
Weber present at this time.
ENGINEERING TECHNICIAN’S REPORT: Ron Madsen, Engineering
Technician, reported on the Manure Management Application Training he attended
and cost-share.
EMPLOYEE POLICY: VanOverbeke reviewed with the board and
staff the draft Employee Policy Handbook with changes/additions/deletions. These changes will be reviewed the next board
meeting after the supervisors have had the opportunity to review the draft copy
of the Employee Policy. In regards to
the question concerning overtime during workweek of a holiday versus Annual or
Sick Leave asked at the February Board meeting, VanOverbeke checked with MCIT
and also attended a training session that covered the topic, in which both
responses were the same; overtime hours worked during a workweek when there is
a holiday; annual leave or sick leave is taken, then the overtime is considered
time for time and no time and one-half can be taken.
DISTRICT
MANAGER’S REPORT: Pauline
VanOverbeke, District Manager’s report is attached. Items covered in report are: computers;
copier contract; building lease agreement, HF 2536; Legislative Day; SW/WC
Meeting; and other items.
CONSERVATION TEHCNICIAN’S REPORT: Dale Sterzinger,
Conservation Technician, reported on the following:
·
Old Accounts Receivable: $338.43.
All 2007 accounts receivable paid up.
·
Tree plans; have 60,150 trees sold with arrival April 17th.
·
Agro forestry training March 20th.
·
WCA:
·
Violations reported last month; waiting for responses.
·
Working on new violations.
·
Two permits for the Highway Department.
·
Application for exemption; 350 sq. ft. of excavation with rock
crossing.
·
WCA Administrative training; roles will increase in enforcement;
reviewed changes.
·
Enforcement Training March 21st, WCA plant communities
training April 9th.
·
Appeals public hearing process.
DISTRICT CONSERVATIONIST’S REPORT: Sterzinger gave Dennis
Johnson’s District Conservationist report as follows: EQIP-two unfunded
applicants; extra funding may come from other states. Swampbuster-three possible violations. Area Conservationist Position-application
deadline closed. Bill Hunt will make the
selection.
EASEMENT TECHNCIAN’S REPORT: Randy Kraus, Farm Bill
Assistant, reported on the following:
·
Still no farm bill; extended to April 18th.
·
CP38 practice coming yet.
·
CRP signup; not many; increase rates.
·
The Rural Water Board needs to increase rural water dollars again
towards incentive payments on CRP to get some interest.
The next meeting of the Lincoln SWCD will be on Wednesday, April 16, 2008 at 7:00 a.m.
The meeting declared adjourned by
the Chairman, Christianson, at 11:55 a.m.
APPROVED:
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DATE
SIGNATURE